Community Association of the Year

Small Community Association of the Year: Suffield Meadows Condominium Owners Association

Suffield Meadows Condominium Unit Owners Association was named Community Association of the Year in the Small Category.  They are managed by National Realty Partners, AAMC.  This is the essay submitted with the community’s application. 

 

Suffield Meadows is an age-restricted community located in Fauquier County, north of historic Warrenton, Virginia. Suffield Meadows was built upon a former cattle and English holly tree farm. The clubhouse was the former owner’s 100-year-old residence which was refurbished for use by our residents. Suffield Meadows is unique consisting of 112 residences; 32 units in two multi-story buildings and 80 Villas and Cottages. There is also a 65 bed Assisted Living Facility run by Fauquier Hospital. Our residents may own a home, move to an apartment and then to the Assisted Living Facility without leaving the community. Suffield Meadows is situated on 112 acres of land, of which 80 acres are in conservation and contains miles of hiking trails. Our homes are in park-like settings with lush landscaping and curved streets that add to the beauty of the community.

 

We are governed by formal bylaws and rules and regulations. The bylaws dictate the roles and responsibilities of the board, including the length of terms. The terms are generally three years and are staggered to prevent more than two board members being up for election. The board of directors is responsible for the operations and maintenance of the community, aided by our community manager and on-site maintenance individual.

Operation and maintenance include a wastewater treatment plant that contains collection tanks, pumps and a potable water drain field that must be monitored and maintained. In addition to the WWTP, our community is responsible for several miles of paved roads, walking paths and wooden bridges spanning a natural creek connecting our conservation area to our common area.

 

The board holds regularly scheduled work sessions that all residents are invited to attend, during which the board discusses and votes on contracts and other measures. There is a closed executive session once the general meeting is completed to discuss topics such as personnel matters, pending litigation, contract discussion, and violations of the bylaws. We also hold a monthly general board meeting and encourage socializing after these meetings.

 

Enhancements approved by the board include the construction of a new patio, the installation of a flagpole in front of our clubhouse and the installation of a sign at our entry proclaiming this to be an age-restricted community. Suffield Meadows recently received FHA and VA certification.

 

The board receives monthly reports from our community manager that include the results of any requested work, proposals for review and any issues for the board’s opinion. A monthly budget and expense report are reviewed by the community treasurer and the other board members.

Our conservation area consists of meadows, woods, and wetlands. A trail system winds through this traversing a creek that turns into several ponds. This area provides sightings of various birds, fox, deer, beaver, waterfowl, bald eagles as well as a bear! We provide a conservation plan to both Fauquier County and the State of Virginia.

 

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